Camp Nakanawa cares deeply about the privacy of campers, families, staff, alumnae, and all who interact with camp online. This Privacy Policy explains how information is collected, used, protected, and shared through Camp Nakanawa’s website, registration systems, parent portals, mobile applications, photography applications, billing systems, and related camp technology used to support camp operations and communication, including tools such as CampMinder and similar camp service platforms.
1. Introduction and Scope
This Privacy Policy applies to information collected through Camp Nakanawa’s website, online forms, registration systems, billing systems, parent portals, mobile applications, photography applications, and other digital tools used to operate camp and communicate with families and staff. This policy is not limited to the public website alone and also covers camp-related services used for enrollment, required forms, family communication, transportation updates, photo sharing, and related administration.
2. Information We Collect
Camp Nakanawa may collect information about campers, parents or guardians, families, prospective families, alumnae, donors, and staff when they inquire, register, submit forms, make payments, sign permissions, use camp applications, or communicate with camp. This may include names, contact information, mailing addresses, emergency contacts, camper details, household information, transportation information, permissions, health and medical information needed for camp care, and billing or payment-related information necessary to process enrollment and operate camp.
Camp systems may also automatically collect limited technical information such as IP address, browser type, device information, pages viewed, and basic site or app activity. This information is used only for essential performance, functionality, security, and service improvement and is not sold or shared with third parties for marketing purposes.
3. How We Use Information
Camp Nakanawa uses information in practical ways to operate the camp safely and well. This includes processing inquiries and registration, managing cabins and transportation, collecting required forms, supporting health and safety needs, processing payments, communicating with families and staff, meeting legal and operational obligations, and improving camp websites, apps, and outreach.
Information may also be used to send reminders, confirmations, required form notices, schedule changes, transportation updates, family communications, and limited camp news or promotional information when appropriate.
4. Cookies and Similar Technologies
Camp Nakanawa may use cookies and similar technologies that are necessary for site and app performance, basic functionality, security, and understanding how digital services are used. These tools are used only for essential and performance-related purposes and not to sell or share personal information for marketing or advertising.
5. How We Share Information
Camp Nakanawa does not sell personal information. Camp Nakanawa does not sell or share mobile data with third parties, affiliates, or partners for marketing or promotional purposes. Mobile data is shared only when strictly necessary to deliver camp services and only under agreements that require confidentiality and appropriate protection. Under no circumstances will mobile data be shared or sold for advertising or promotional use.
Camp Nakanawa may share information with trusted service providers only when necessary to operate camp, such as registration systems, payment processors, communication platforms, and camp photography or family communication applications. These providers may use information only to perform services for camp and not for their own marketing purposes.
Camp Nakanawa may also share information when necessary with medical professionals to care for a camper or staff member, or when disclosure is required to comply with court orders, legal process, safety needs, or applicable law.
6. Children’s Privacy and Parental Consent
Camp Nakanawa serves children and families, but registrations, consents, and account setup are handled by parents or legal guardians. Information about children are collected through parent or guardian registration, required camp forms, and approved camp applications used for camp operations and photography access.
Where required, Camp Nakanawa seeks parental consent for the collection and use of a child’s information, including consent connected to registration and photography-related applications. Camp Nakanawa does not allow campers or other users to post content on its public website or camp platforms.
7. Photos, Video, and Media Permissions
Camp photographs and videos may be taken during the camp season for internal camp use, family sharing, historical purposes, and, where permission has been given, marketing and outreach. Camp Nakanawa does not use camper names alongside camper images in public-facing materials.
Parents or legal guardians may review, correct, limit, decline, or revoke consent for the use of their child’s likeness, including photographing, video recording, marketing use, or public posting, subject to reasonable time needed to process the request and any legal or archival obligations.
8. Data Security and Retention
Camp Nakanawa uses reasonable administrative, technical, and physical safeguards to protect information and works with service providers that support secure camp operations. No internet transmission or storage system can be guaranteed to be completely secure, but camp takes privacy and protection seriously.
Camp Nakanawa keeps information for as long as reasonably necessary to operate camp, maintain records, support camper care and safety, meet legal obligations, and manage camp administration.
9. Your Rights and Choices
Parents, guardians, staff, and families may contact the camp to ask questions, update information, request corrections, change communication preferences, or revoke permissions described in this policy.
10. Third-Party Services and Links
Camp Nakanawa may use third-party service providers and applications to support registration, billing, communication, and family photo sharing. When families use those systems, their information is handled as part of the services provided to Camp Nakanawa, and families should also review the privacy practices of those providers when appropriate.
11. Changes to This Policy
For currently enrolled families, material updates to this Privacy Policy will be communicated by email. The latest version of the policy should remain posted with its effective date or last updated date.
12. How to Contact Us
Privacy questions or concerns may be sent to campnak@campnakanawa.com or by calling Camp Nakanawa’s main camp phone number (931) 277-3711.
Mobile Terms and Conditions
Camp Nakanawa may use text messaging to communicate with parents of enrolled campers and with camp staff. Messages may include customer care and non-marketing messages as well as marketing or promotional messages related to camp, including transportation updates, schedule changes, registration reminders, promotional announcements, required form notifications, and important camp and staff-related information.
Message frequency varies.
Message and data rates may apply.
To unsubscribe, reply STOP. To re-subscribe, reply START.
For support regarding text messages, contact campnak@campnakanawa.com or Camp Nakanawa’s main camp phone number. (931) 277-3711